Role Description

The Welcome Dinner Project

Victorian State Coordinator

(Temporary position for 3 months with possibility of extension)


  • Part-time position: 12-16 hours per week (negotiable) based in Melbourne
  • $35.66 per hour + 9.5% superannuation + travel/phone allowance
  • 3-month contract with the possibility of extension


The Welcome Dinner Project (WDP) has been connecting newly arrived people with established Australians over pot-luck dinners in local homes since March 2013 and has become a national movement.  


The WDP has been operating in Victoria since 2015 and now has a significant amount of momentum and community interest. Together with a large team of Coordinators and Volunteers we have established local “Hubs” throughout Melbourne to facilitate Welcome Dinners through a localised approach to community engagement. In addition to this we have built collaborative relationships with local councils, other not-for-profits, foundations, institutions and businesses.


The Welcome Dinner Project is currently looking for a coordinator to guide the continued growth of the project in Victoria.


This role is focused on overseeing the work of local Hub coordinators for key events throughout greater Melbourne and building strategic relationships to ensure the sustainability of the project.


You will work alongside the local Hubs coordinators, volunteer facilitators, partner organisations and The Welcome Dinner Project Board of Directors.


The ideal candidate will have:



  • Experience with community-based event coordination and delivery.
  • Experience with project management
  • Expertise in facilitation and training facilitators
  • Excellent administrative, communication and social media skills.
  • Comfortable working in a small team, as well as a high degree of self-motivation and the ability to work independently without direct supervision.
  • Strong interpersonal skills, including ability to establish successful partnerships and manage diverse relationships, including state and local government, institutions and community groups.
  • A passion for creating a strong culture of welcome and socially cohesive communities.
  • The flexibility to work across different days and hours.
  • Ability to identify and secure sustainable funding and other income sources as well as manage budgets and oversee grant spending.



  • Experience in community development, particularly with community animation and strengths-based, whole-systems approaches
  • Confidence and experience in presenting to groups and communicating with people from non-English speaking backgrounds.
  • Experience in managing volunteers.
  • Access and willingness to use your own vehicle would be an advantage.
  • Experience working with culturally and linguistically diverse communities and an understanding of the settlement issues faced by people new to Australia.


Role Responsibilities:

  • Oversee the work of Hub Coordinators organising both Home and Community Welcome Dinners and participation in community events in wider-Melbourne.
  • Support and provide feedback to local coordinators and volunteers
  • Oversee evaluation processes and gathering of data
  • Strengthen our community engagement and social impact strategies, especially in areas with large numbers of newly arrived
  • Build and strengthen relationships with key agencies, groups and institutions
  • Strategic planning leading to the continual improvement of the model and processes
  • Administration responsibilities including supporting volunteers assisting with database upkeep, accounts, budgeting, grant applications and acquittals
  • Oversee communications with supporters, volunteers and community through blogs, newsletters, social media, email
  • Create strong media contacts for promotion of events
  • Strengthen volunteer engagement and develop further training opportunities for volunteers


To apply, please submit a cover letter and your resume to by midnight on Tuesday 7th May 2019. Your cover letter needs to include details about your interest in the project and how your skills, previous experiences and personal motivations match with the requirements of the role.


If you have any further questions please don’t hesitate to contact Penny via phone on 0434 881 994 or

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