WDP Victoria Dinner Coordinator (volunteer)


Role Title WDP Victoria Dinner Coordinator (volunteer)
Role Supervisor Victorian State Co-coordinator
Time Commitment 4 hours per week (excluding dinner attendance)
Location You must be based in metro Melbourne. Work from home, or at WDP Victoria’s co-working space in Carlton, Melbourne.
Organisational Background The Welcome Dinner Project is a non-profit organisation which has been connecting newly arrived people with established Australians over pot-luck dinners in local homes and community spaces since 2013.  We are looking for people who are passionate about diversity and connection within their community to coordinate Welcome Dinners in their local area and support the growth of the organisation.
Organisational Purpose To enable people of all cultural backgrounds to share their food and their stories in a space of love, respect and listening so they feel valued, discover their connection to the broader community and are animated to take action from that space.
Organisational Values
  • Welcoming
  • Accessible
  • Belief in everyone’s worth, contribution and story
  • Deep listening
  • Community-centred and community-driven
  • Work to break down barriers
  • Details focussed
  • Positive yet gutsy
  • Imaginative and creative
  • Systems thinking
Who our volunteers are We actively seek a diversity of representation in our volunteer community and are working towards having an equal number of newly arrived and established Australian volunteers in our team.

Our volunteers are people who really care for their community and want to see positive change within it.  

They have the following qualities and skills:

  • Working together with others in a spirit of collaboration
  • Flexibility and reliability
  • Enthusiasm and friendliness
  • Fun-loving attitude
  • Committed to building relationships and passionate about working with people from all cultural backgrounds
  • Organisational skills, including responsiveness to emails/phone calls
Purpose of role/description of role Dinner Coordinators are ambassadors for welcome in their local area, working together in local volunteer teams, and with other volunteers across Melbourne, to build more trusting, connected communities of welcome in Victoria.  

Dinner Coordinators play a vital role in planning and coordinating home and community welcome dinners in people’s homes and trusted community spaces.

The Dinner Coordinator supports and is supported by their hub, and, when necessary, reports to the Victorian State Co-Coordinators.  

Outline of volunteers responsibilities / list of tasks
  • Take lead in coordinating at least two home dinners and one community dinner per year, including all dinner administration, communication with key community partners / hosts, pre and post media promotions, facilitator pre, during and post dinner briefings including expectations of Facilitator role at each stage, and host and participant liaison.
  • Develop and nurture partnerships with key agencies, council, community groups and institutions to raise funds to deliver community dinners and to reach both established Australians and newly arrived people in the community.
  • Be involved in recruiting, selecting, training and supporting new volunteer facilitators in your area to stay engaged in the WDP activities: dinners; promotional events; planning meetings
  • Contribute to evaluation and reporting the outputs, outcomes and impact of WDP’s work
  • Attend planning meetings as scheduled (approximately one face to face meeting a quarter, and additional online meetings as needed)
  • Attend relevant coordinator training and ongoing professional development,
  • Contribute to the strategic direction of WDP Victoria at the annual WDP Victoria Retreat
Skills / experience / attributes needed Essential:

  • You believe in WDP’s purpose and values
  • You have a passion for creating a culture of welcome in Australia
  • You really like working with people and are good at bringing out the best in others so that they can contribute their gifts and skills     
  • You have experience working in collaboration with diverse and changing teams and with a range of institutional partners
  • You are friendly, self-aware, emotionally intelligent and culturally competent
  • You are willing to learn and give and receive feedback, contributing to our culture of growth
  • You understanding issues being faced by newly arrived people to Australia with an ability to communicate effectively with culturally and linguistically diverse communities.
  • You are self-motivated, and show initiative and attention to detail
  • You have experience with project management, including excellent time management skills and can prioritise and deliver on deadlines
  • You are tech-savvy … we do a lot of digital work with google apps and database management
  • You have familiarity with and links into your local community


  • You have event management experience
  • You have team management experience
  • You have access to your own vehicle
Requirements A current Victorian Police Check (for Australian citizens / Permanent Residents)  or reference (for people on other visas)
Outcomes / goals
  • High level of volunteer satisfaction
  • High level of coordination satisfaction
Training and support
  • Online induction training equivalent to 14 hours contact time. Topics include collaborative leadership, dinner coordination, event management, digital and remote working, child safety, and working in partnership
  • Ongoing professional development opportunities offered four times a year including building and maintaining effective hub teams
  • An annual retreat to builds the team for the year ahead and set strategic goals
  • Increased connection to your local community
  • Extended networks across Melbourne
  • Extensive professional development opportunities
  • Professional reference
How to apply Complete this application form.

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